Paymaker End of Year Procedures

As the year comes to an end, there are a number of payroll issues that we need to bring to your attention. You can carry out these activities yourself or we can do it for you for a small fee as part of our End of Year Service.

End Of Year Service

• Check data file for corruption
• Backing up your data file(s)
• Clearing Year-To-Date Totals
• PAYE Tax Updates
• Free Program Upgrade for PayMaker 4.5 Users.

The cost of this shall be $150+VAT.
This service is C.O.D. and is only available in the main Suva area.

Free Program Upgrade for PayMaker 4 Users
Did you upgrade from PayMaker 2 to PayMaker 4.5 earlier this year?

We have done a FREE upgrade for existing PayMaker 4.5 users. Download and install this upgrade for: 

• Improvments to end of year FIRCA/IRD reports.
• NEW FEATURE!:You can now send your FNPF contribution data to FNPF on a floppy disk.

1. FREE Web Download for Tax Updates.

   The website has detailed instructions on downloading and installing the update. 
    

2. Onsite installation: We can carry out the upgrade at your office as part of our end-of-year service.

Backing Up Your 2006 Data

We recommend that you make a copy of your 2006 data and put it away safely.

To confirm the name of your data file, start PayMaker. The name and location of your data file will be displayed in the bottom right hand corner of the main menu.

To backup data file

Start PayMaker.

Click "Special Functions".

Select "Backup Data File (Normal)" from the list provided on the right hand side of the Main Menu.

Click OK to open Backup Data File screen.

Click Browse or type the name of the file where the backup of your data file will be created.

Click "Backup" to start the backup.

Important: You would not normally change the Backup File name. You should only change this if you are fully aware of where the new file will reside.

If you changed the Backup file name, Click Save to save the new location.

Click Close to return to the menu.

Note: If you are typing the backup data file name, make sure that you include the ".mdb" extension in your backup data file name (e.g. "backup.mdb").

PayMaker 4 Users Only:
PayMaker 4 will let you zip and backup your data all in one step.
 

Clear Year-To-Date Totals

Make a backup of your data BEFORE clearing YTDs. 

The procedure for clearing YTD totals is as follows. 

1. Click on the Administration menu group button on the main menu. The application displays a list of menu commands on the menu list box. 
2. Click on “Clear YTD Totals” on the menu list box. 
3. Click the OK button.
4. Select the totals that you want cleared. (Tick one or both of Calendar and Financial Year Totals in the check boxes)
5. Type YES in uppercase letters in the space provided.
6. Click on OK to clear the chosen totals or Cancel to return to the Main Menu.
    

PayMaker Addins

We have a number of add-on products for PayMaker that can make your payroll processing even faster and easier.

ANZ OR WESTPAC BANK LINK SOFTWARE

This PayMaker addin connects directly to your PayMaker data file and creates a disk that you can give to your bank. The disk is in the format required by the bank's own software. Advantages of using our software are:

• Better Safety & Security: Stop handling cash. Deposit  money straight to employee accounts.
• Save Time and Avoid Errors: Amount and bank account numbers are picked automatically from PayMaker data files. You don't have to re-enter any thing
• Save Money: Your bank will charge you lower bank fees if you give them payroll information in a diskette.
   

TIMEKEEPER

Our latest program provides a FASTER EASIER way to calculate working hours.

• Enter in employee clock-in an clock-out times and TimeKeeper will automatically calculate normal and over time hours for you.
• Click a button and the hours will be automatically transferred to PayMaker